Further to our last communication, we along with the hotel have been closely monitoring the PHE and UK Government guidelines as they have evolved over the past week. As we know, the situation with regard to COVID-19 changes on an hourly basis.
We have now taken the hard decision in conjunction with the hotel to cancel Concentric 2020 for the health and safety of all of our members. This is not a decision we have taken lightly as there has been a lot of hard work put into the planning thus far, however the committee and the hotel feel that this is the right thing to do. The recent mandate to close restaurants and bars made it impossible for the hotel to continue to use their meeting and conference space.
As you can imagine it will take time to unwind all of the preparations for the convention. We will be in touch with you regarding membership refunds and also about some of the traditional Eastercon business such as bid sessions, award ceremonies, etc. We ask that you bear with us as we work our way through this. We will continue to communicate with you as we have information to share.
The Hilton will be in touch with those members who booked with them in regard to those room bookings.
We realise that some of you may receive multiple copies of this. We apologise for this but we want to ensure we reach all of our members.
In the meantime, please look after yourselves and each other and we look forward to seeing you at Eastercon next year wherever that may be.
Thank you for your support,
Vanessa and John,
Co-chairs, Concentric 2020